top of page

Privacy Policy — Hi Folks Agency

At Hi Folks Agency we want to give you as much control as possible over your personal information. So we let our users know how we may use personal information derived from their access to and use of the Hi Folks Agency website and its services.
To successfully pursue its business activities, Hi Folks Agency needs to process personal data about individuals. This may include prospective clients, customers, job seekers, journalists, vendors, investors, competitors, former employees and other people the organisation has a relationship with or may need to contact.
Hi Folks Agency is committed to respecting the rights of the people whose personal data is being processed. The company is committed to complying with data protection regulations such as the General Data Protection Regulation ("GDPR") and the national laws of the countries in which it operates.
This privacy statement describes what personal data we collect, why we do it, how long we keep it and the rights you can exercise with regards to your personal data. It applies to all personal data submitted to Hi Folks Agency via the website, by email, or by any other means.


Controller


The data controller responsible for the processing of personal data is:
Foxmango SRL BE 0643.915.692 Bld du Souverain 25, 1170 Brussels, Belgium
Hi Folks Agency is a brand operated by Foxmango SRL.
Contact: raphael.cardon@hifolks.agency


Personal data we collect about you


If possible, we try to collect personal data directly from the person concerned. However, it may be necessary to collect personal data from third parties in the context of building future relationships (e.g. with customers or candidates).


I. Information you provide us includes:

​

  • Contact form filled out by you (website): name, email, company, phone, function, subject and message;

  • Job applications (websites or via recruitment company): application forms, CV, interview notes and related recruitment information;

  • Content of correspondence with us (by email, phone, letter, …);

  • Information from social media when you link to our website;

  • Contact details of past, present and future suppliers, vendors, investors or other stakeholders.

​

II. Information we may automatically collect if you visit our website includes:

  • Technical information, including IP address, login information, browser type and version;

  • Cookies and other technologies;

  • Hi Folks Agency will track the domains from which people visit the website and analyse this data for statistical purposes.

​

Purposes


In general, we may need to process all types of personal data to comply with applicable legal or regulatory requirements, relevant industry standards and our policies, and for litigation or defending claims. This includes:

  • Supplier, vendor, journalist, consultant and other stakeholder personal data: we process your personal data to conclude and execute our agreements and manage our relationships;

  • Investor and shareholder data: we use your personal data in order to manage our relationship and our obligations to you;

  • Student and job seeker data: your personal data are stored for recruitment and selection procedures;

  • Subject to your explicit consent, we may use your contact details to send you our newsletter, mailings and to invite you to events.

​

Retention of your personal data


Your personal data is kept in our information systems only for as long as is necessary for the purposes for which it was collected. It will be deleted once it is no longer needed by us and once all legal requirements have been met.
We will retain and use your personal data for as long as reasonably necessary to perform our agreements, to comply with our legal obligations and to resolve disputes or enforce our agreements. This means that your personal data will be held during the duration of our contractual relationship and for up to 10 years afterwards.
Application forms (CVs), interview notes and references of unsuccessful candidates are kept for a period of 24 months following the closure of the hiring process.


Legal basis


Hi Folks Agency only processes your personal data if at least one of these grounds applies:

  • For the preparation or performance of a contract;

  • In order to comply with the legal and regulatory obligations to which we are subject;

  • For legitimate business interests, in which case we always seek to strike a balance between that interest and respecting your privacy;

  • If none of the above, where we have your explicit consent.

​

Disclosure to third parties
Hi Folks Agency does not share your personal data with third parties, apart from:

  • With our legal successors;

  • With subcontractors and third parties for the purpose of the performance of a contract;

  • With third party service providers who perform services on our behalf;

  • As permitted or required by applicable law or regulatory requirements;

  • With law enforcement authorities or other government officials;

  • With other third parties, with your consent.

Your rights
In accordance with the GDPR, Hi Folks Agency will respond to your requests in the GDPR-mandated time to exercise the following rights:
Right to be informed: Hi Folks Agency is transparent, providing you any information relating to the processing of your personal data via this privacy statement.
Right to access: You have the right to request a copy of the personal data that Hi Folks Agency holds about you.
Right to rectification: If the personal data that Hi Folks Agency holds about you is inaccurate or incomplete, you have the right to ask us to update or rectify it.
Right to be forgotten: You have the right to request Hi Folks Agency to erase all your personal data.
Right to restrict processing: In some specific cases, you have the right to ask Hi Folks Agency to restrict how we process your personal data.
Right to data portability: Hi Folks Agency will provide your personal data in a structured, commonly used and machine-readable format.
Right to object: You have the right to object to the processing of your personal data if the processing is based on the legitimate interest of Hi Folks Agency.
Right to withdraw consent: Where your consent was required for the collection or use of your personal data, you have the right to withdraw your consent at any time.
Right to lodge a complaint: You have the right to lodge a complaint with the competent supervisory authority (in Belgium: the Data Protection Authority — www.dataprotectionauthority.be).
You can exercise your rights by sending a request by email to raphael.cardon@hifolks.agency or via the contact form on the website.
Changes to our Privacy Policy


Hi Folks Agency may change this Privacy Policy from time to time to reflect new legal or regulatory obligations. Any such changes will be posted here and will be effective from the time they are communicated.


This Privacy Policy was last reviewed on February 2026.
Hi Folks Agency is a brand operated by Foxmango SRL — BE 0643.915.692 — Brussels, Belgium

​

bottom of page